Boardroom meeting
Keep the menu contained
Choose a compact spread that can be arranged on one table and served without interrupting the meeting. Avoid dishes that require complicated carving or several separate serving stations.
Office meal planning guide
Office Food Tray Guide for Meetings, Seminars and Team Lunches
Planning office food trays in Manila requires more than choosing dishes. The order must arrive within the building’s access window, reach the correct floor or meeting room, and be ready to serve before the team’s scheduled meal break.
This guide covers menu planning, shared versus individually portioned meals, delivery coordination and sample Jojie's food tray combinations for office groups of 10, 20, 30 and 50 people.
Based on Jojie's current food tray menuJojie's Planning Guide · Updated July 2026Last reviewed July 20, 2026
Choose food that can be received, served and cleared within the workday
For most shared office lunches, begin with two contrasting main dishes, rice, one supporting pasta or pancit option and a vegetable or lighter side. The exact combination should reflect the length of the meal break, the number of employees and whether the food will be served in a pantry, meeting room or function area.
Assign one receiving contact, confirm the building’s entry procedure and prepare the serving table before delivery. A well-planned order should allow colleagues to begin eating on time without turning the lunch break into another office coordination task.
For short office meal breaksKeep the buffet compact, place rice and main dishes first, and avoid ordering more varieties than the team can comfortably serve within the available time.
Match the order to the work occasion
Different office events need different meal arrangements
A boardroom lunch, department meal and full-day seminar may have similar headcounts but different serving windows, room layouts and cleanup requirements.
Department lunch
Provide familiar variety
A shared team lunch can support more choices, but the menu should still move quickly. Two contrasting proteins, rice and a lighter side are usually more useful than several similar viands.
Training or seminar
Coordinate with the session schedule
Confirm when the room becomes available, whether the buffet can be prepared during a session and how quickly participants must return after the meal.
Employee celebration
Allow more variety and time
Promotions, anniversaries, recognition events and company milestones may justify a broader spread, additional equipment or a fuller catering arrangement.
Customer-arranged courier coordination
Plan the route from the building entrance to the serving table
Office delivery instructions should be specific enough for the order to reach the correct person and room without delaying the scheduled meal.
Confirm the actual meal time
Note whether the team will eat before, during or after a meeting. Build in enough time for building entry, checking the order and arranging the serving table.
Name one receiving contact
Provide one reachable person who can answer calls, meet the delivery and direct the order to the correct lobby, floor, pantry or function room.
Check security and visitor rules
Ask whether the building requires a visitor pass, supplier endorsement, loading-bay reservation, parking instruction or delivery entry through a separate service area.
Confirm elevator and floor access
Share the floor, room name and nearest elevator. Note any restrictions on using passenger lifts, service lifts or trolleys.
Prepare the serving area
Clear the table before delivery and arrange plates, utensils, tissue, drinks and waste containers so the food can be set down immediately.
Assign cleanup responsibilities
Decide who will manage leftovers, used serving utensils, disposable items and the room after lunch—especially when another meeting follows.
Serving format
Shared food trays, individual portions or full catering?
Choose the serving format before ordering. Food trays are intended for shared service, while individually portioned meals and catered office events involve different preparation, packaging and coordination requirements.
Shared food trays
Best when the office has a pantry, meeting room or function area where colleagues can serve themselves from a common table.
- Requires a serving table and utensils.
- Works well for team lunches and celebrations.
- Allows colleagues to choose their preferred dishes.
- Needs someone to manage replenishment and cleanup.
Individually portioned meals
Better suited to tightly scheduled sessions, desk distribution, fixed headcounts or situations where meals must be labeled for specific recipients.
- Confirm whether a separate portioned arrangement is available.
- Provide the exact quantity and labeling requirements.
- Identify dietary meals clearly before production.
- Do not assume a food-tray order includes individual packaging.
Full-service office catering
Consider catering when the office event requires a coordinated buffet, dining equipment, service staff or setup and clearing around a formal program.
- Useful for larger seminars and company functions.
- Can coordinate food service with the event schedule.
- Equipment and staffing depend on the quotation.
- Venue access and service responsibilities are confirmed in advance.
Need help comparing the options? ReadFood Trays vs Full-Service Cateringbefore finalizing the office meal arrangement.
Office delivery planning with your chosen courier
Give your chosen courier complete building information
A complete office address should include more than the company name and street. Share the information required to move efficiently from the entrance to the final serving location.
Include these details in the inquiry
- Company name and complete building address.
- Building, tower or wing when the complex has several entrances.
- Floor, room name and department.
- Event date, confirmed pickup time, expected courier arrival and actual meal time.
- Receiving contact and mobile number.
- Expected headcount and serving format.
- Preferred food set or menu direction.
- Dietary requests that require confirmation.
- Whether the office will provide tables, serving utensils and dinnerware.
Dietary planning
Collect dietary information before choosing the menu
Office organizers should identify dietary needs early enough to confirm suitable dishes and quantities. A general request for “something vegetarian” or “allergy-friendly food” is not specific enough for safe planning.
Vegetarian and no-meat requests
Count the people who need a separate option and confirm whether eggs, dairy, seafood or animal-based sauces are acceptable. Keep dedicated serving utensils with the selected dish.
Food allergies
Ask employees to identify serious allergies clearly. Confirm ingredient questions directly with Jojie's and do not assume a dish is free from a particular allergen based only on its name.
Religious and cultural requirements
Share any restrictions before menu confirmation. Ask specific questions about ingredients and preparation rather than relying on broad assumptions.
Labeling and separate utensils
Identify special dishes clearly on the table and prevent serving utensils from being exchanged between trays. When individual labeling is required, confirm the arrangement before ordering.
Frequently asked questions
Office food tray questions
How many food trays do I need for 20 employees?
The answer depends on the number of dishes, appetite and serving format. A current 20-person Jojie's food-order set is one practical starting point. Add trays only when the team needs more variety, larger portions or a separate dietary option, and use the tray calculator for à la carte combinations.
Can food trays be delivered to office buildings in Metro Manila?
Jojie's arranges food tray delivery across Metro Manila subject to the location, schedule, order size and menu availability. Provide the building’s security, loading, parking, elevator and receiving instructions before confirming the delivery arrangement.
Are shared food trays suitable for a short meeting break?
Yes, when the menu is compact and the serving table is prepared before delivery. Choose dishes that are easy to portion, keep the line simple and make sure the meal arrives with enough time for building entry and setup.
Can Jojie's provide individually portioned office meals?
Individual packaging should be treated as a separate requirement rather than assumed to be part of a food-tray order. Send the exact quantity, schedule, dietary and labeling needs so the team can confirm whether an appropriate arrangement is available.
How early should an office food tray order be placed?
Contact Jojie's early for larger orders, weekends, holidays, busy seasons and buildings with complex access rules. The required lead time depends on the menu, quantity, delivery schedule and availability.
When should an office choose catering instead of food trays?
Consider full-service catering when the event requires buffet equipment, service staff, dining items, coordinated setup and clearing, or meal service that must follow a formal seminar or company program.
Office food tray checklist
- Confirm the event date, actual meal time and expected headcount.
- Choose shared trays, individual portions or full catering.
- Select contrasting main dishes, rice and a lighter option.
- Confirm dietary requests and special-meal quantities.
- Prepare the company, building, floor and room details for your chosen courier.
- Name one reachable receiving contact.
- Check security, loading, parking and elevator rules.
- Prepare the serving table, utensils, plates, tissue and drinks.
- Assign someone to manage replenishment, leftovers and cleanup.
- Confirm current prices, availability, pickup time and the final quotation.
Plan the office meal with Jojie's
Send the date, office location, headcount, meal time, serving format and menu preferences. Include building access instructions and any dietary requirements that need confirmation.
Request an Office Food QuoteOrdering a shared office lunch?
Browse current food-order sets and à la carte trays for meetings, team meals and workplace celebrations.
View Food Trays ManilaPlanning a formal company function?
Review Jojie's catering services when the event needs a coordinated buffet, equipment, service staff or closer venue planning.
Explore Catering ServicesPrefer to contact Jojie's directly?
Send the office date, complete address, headcount, serving time, preferred dishes and building-access instructions so our team can review the request efficiently.